May 20-21, 2023 | The Virginia Beach Convention Center | VA Beach, VA

TIDEWATER COMICON 2022 EXHIBITOR DETAILS

LOCATION:

Virginia Beach Convention Center
1000 19th St
Virginia Beach, VA 23451

EVENT HOURS:

Saturday May 14 10am-6pm
Sunday May 15 11am-4pm

LOAD-IN

LOAD-IN TIMES:


Friday 12pm-7pm
Saturday 6:45am-9:45am

NOTE: Anyone not loaded in by 9:45am will not gain entry to the event with no refund. Your space will be made available to an exhibitor on the wait list.

Sunday 10am-10:45am

LOAD-IN LOCATION:

At the rear of the Virginia Beach Convention Center (marked above with red star) is a security booth. They will let you in to the loading area.

Rear of Hall A and B there is a check in table for you to sign in and begin setup. During setup you can have any help you like.

On Saturday morning you will receive your wristbands and they must be worn for the duration of the show.

Once you are loaded in (not fully set-up but you have your materials in the building) you must move your vehicle out of the loading zone and into the parking lot.

The staff will show you to your spaces. All spaces are marked and NOT to be moved. As a reminder, the floor managers and volunteers are there to help but are prohibited from bringing in your supplies or working your booth. Be sure to bring any carts, dollies, or load-in help you may need to set-up.

NO SHOWS

Starting this year, any no shows will not be allowed to apply to future events. This year alone we have over 170 people on the wait list. It’s not fair to the attendees or the show to have an empty table at the show. If you message us saying you can’t make it and we can find a replacement in time, you get a 50% refund, so it’s in your best interests to let us know you can’t make it. 

LATE ARRIVALS

We understand that there may be traffic or some kind of emergency that keeps you from getting to the show on time. If this happens you can not enter through the front doors of the show. You will need to go to the back of the hall and let a guard know to get one of the staff.

EXTRA WRISTBANDS:

You can purchase up to two more wristbands (per vendor booth or artist table) at half off the weekend rate ($15 a piece, Max of 2) when you check in on Saturday.

Any additional passes after that can be purchased for full price. PLEASE NOTE: You cannot purchase extra badges, just wristbands.

The Check-in tables will close at 10am. No additional wristbands will be sold at that point.

LOST/SNAPPED/BROKEN wristbands can be replaced at $15 a piece. We encourage you to not lose, snap, or break your wristbands.

ELECTRICITY and WIFI:

If you need electricity or Wifi services you can purchase it here
https://www.visitvirginiabeach.com/convention-center/exhibitor-services/

CONVENTION CENTER GUIDELINES


-No Outside Food Or Drink.
-No Parking in the Load In Zone. Once you have unloaded you must move your vehicle or they will tow you.
-Take ALL trash with you when you leave. Any spaces not left clean will be subject to a fine from the convention center.
-No Adult Materials.
-No Fireworks.
-No Weapons.
-No Firearms.
-No Bootleg merch.

If you are caught breaking these rules by the venue, they will eject you from the event without refund.

A great example of setting up in Artist Alley

IMPORTANT REMINDERS ABOUT ARTIST ALLEY SPACE

Artist Alley Spaces are not 10x10s. You are given one table, two chairs, two passes, and have some space (typically 2 ft behind you for signage, etc.)

We REQUIRE enough space behind Artist Alley exhibitors for other exhibitors to move easily in and out of the area as needed.

Table Splitting is not allowed. Each table should be for one creator and one assistant only.

No more than 2 people behind your table at any time. If you have a friend that wants to sit with you they can swap with your assistant, etc. But at no time should you overcrowd your space.

There are to be NO giant displays, large racks, shelving units, behind you.

At our last event we got a lot of complaints from other artists about folks going outside the limitations of what Artist Alley is supposed to be. So we are asking everyone to fully follow the guidelines at all times, be kind to your neighbors, and considerate of the show.

Thank You!

ARTIST ALLEY EXAMPLE

As an example, this model shows you how the Artist Alley area will look.

All Artist Alley tables are flush (side by side) with no gaps inbetween).

Exhibitors will not be allowed behind your table to shop. The basic rule is, if it fits on your table it’s good to go.

A banner or some small display piece is allowed behind your table but there must be enough walking space (shown in blue) for other exhibitors to get in and out. Venue staff will be by to make sure everyone is complying with these rules.

VENDOR SPACE IMPORTANT REMINDERS

Exhibitor Spaces are 10×10 and can not be “nudged out” for additional space.

Meaning, plan accordingly to give yourself room to walk in and out. Don’t box yourself in with tables. If you encroach into another exhibitors space or into the walkways you will be removed from the event without refund.

You can build UP with your displays to 15ft. But they MUST be secured. If anything falls on yourself or anyone attending the event, any injury or damage will be your responsibility.

VENDOR SPACE EXAMPLES

PROMOTIONAL GRAPHICS

Let your fans KNOW you’ll be at the show! We’ve made a few easy to use tiles for your social media. “Right Click and Save As” or “Shift and Click” for you Mac users.

For those of you a little more artistic, you can use these blanks to decorate as you please.

THANK YOU AND WE’LL SEE YOU AT THE SHOW

SATURDAY: 10:30AM-6PM
SUNDAY: 11:30AM-4PM

VIP ENTRY:
SAT: 10AM • SUN 11AM

Tidewater COmicon IS PART OF THE INCREDIBLE CONVENTIONS FAMILY OF SHOWS, INCLUDing SAVANNAH COMIC CON, FAIRFAX COMIC CON, HAMPTON COMICON, THE WILMINGTON GEEK EXPO, & Superstar Anime

Website By JasonLeeDesigns

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